Bookkeeper/Office Manager

Position Summary: The Bookkeeper/Office Manager assists the country director with all administrative and accounting aspects of program implementation.

Applications will be assessed on a rolling basis.

Specific Duties and Responsibilities:

•  Oversee basic bank transfers, office accounting, and procurement procedures;
• Prepare monthly expense reports to be sent to home office;
• Manage volunteer and staff travel expenses;
• Ensure compliance of project expenditures, including personnel costs, administrative expenses, and operating costs with USAID regulations and Malawian law;
• Maintain necessary documentation and reporting in accordance with USAID and CNFA guidelines;
• Coordinate travel logistics for CNFA staff, F2F volunteers, and other visitors.
• Ensure office is kept clean and in an orderly condition, manage the flow of visitors to office locations, and maintain stock of office supplies and equipment;
• Other administrative duties as required by the country director

Minimum qualifications include:

•  Diploma in a related field with 5+ years of relevant experience
• Minimum of 5 years accounting or finance experience with USAID funded or donor funded projects required
• Computer literate (knowledge of Ms office-word, excel, and PowerPoint)
• Applied experience with a computerized accounting system.
• Effective negotiation skills
• Excellent written and oral communication;
• Must be a Zambian citizen, preferably living in Chipata.
• Experience working with foreign currency transactions.
• Excellent proficiency in Excel required.
• Strong administrative and communication skills;
• Excellent written and verbal English language skills
• Fluency in English required, and Chichewa or Nyanja is desired
• Ability to work independently and in teams; take initiative and follow through on outstanding issues.
• Pro-active in anticipating work requirements and problem solving.
• Multitasker, with strong organisational skills including being able to assist with logistics and other project related admin tasks