Jobs availbale in Gulu University, Uganda

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Gulu University is a Public University established by Statutory Instrument No. 16 of 2003. The University was set to serve as a launch pad for equitable development in Uganda providing knowledge and skills and stimulating innovations in education, technology, economic advancement and social development. The University is located in Gulu Municipality with branches in Kitgum and Hoima Districts.

The vision of the University is to be a leading academic institution for the promotion of rural transformation and industrialization for sustainable development. The mission of the University is to expand access to higher education, provide quality professional training for delivery of appropriate social services and conduct research geared towards rural transformation and conservation of biodiversity.

To achieve its vision and mission the University wishes to fill the following positions:

ADMINISTRATIVE POSITIONS

POSITION UNIVERSITY SECRETARY
NUMBER OF VACANCIES 1 (ONE)
SALARY SCALE M3
DUTY STATION GULU, UGANDA
REPORTS TO VICE CHANCELLOR

Job Summary:
The University Secretary shall be responsible for the general administration of the University, including custody of the Seal and Administration of its Assets.

Key Duties and Responsibilities:

  1. Provides Secretariat to the University Council and its committees;
  2. He/she will be the Accounting Officer of the University;
  3. Responsible for Coordination of the Financial Reporting, Planning and Budget processes of the University;
  4. Manages the allocation, utilization and accountability of the University’s financial resources.
  5. Advises Management on issues of protocol and general administration in accordance to the applicable rules, regulations and laws.
  6. In charge of the production and maintenance of an Almanac for Council and Council committees;
  7. Ensures timely, efficient and accurate communication of Council decisions to Stakeholders;
  8. Facilitates the implementation of the Council’s resolutions for enhancement of the University’s academic, administrative and infrastructural growth and development.
  9. Facilitates the Provision of legal services to the University;
  10. Oversees the procurement and disposal processes of assets, goods and services to and from the University in accordance to the PPDA Act and regulations.
  11. Recommends to Council persons for appointment to the Contracts Committee and Sub-contracts Committees;
  12. Oversees the management of the University’s Estates and ensure efficiency and effectiveness in the utilization of the University assets.
  13. Coordinates the provision of security to the University assets and its community.
  14. Coordinates the provision of medical care services to the staff and students of the University.
  15. Perform any other related duties that may be assigned by the Vice Chancellor as and when deemed necessary.

Personal Specifications:
The candidate must be a Ugandan citizen with the following qualifications:

  1. A Master’s Degree in Educational Management, Public Administration, Business Administration, Economic Planning and Management or any other Management related field from a recognized Institution;
  2. An Honours Bachelor’s Degree in Educational Management, Social Work and Social Administration, Social Sciences, Public Administration, Development Studies or any other Management related field from any recognized institution;
  3. A qualification in Administrative Law.
  4. Possession of Professional qualifications in any of the following shall be an added advantage: Accounting, Procurement and/or Membership of the Institute of Chartered Secretaries and Administrators (ICSA);

Experience
A minimum of eight years’ experience in a managerial position, five (5) of which must be at a senior level in a University or similar reputable organization;

Competencies

  1. The applicant must be industrious and self-driven;
  2. Must be ready to work for long hours and withstand pressure;
  3. Excellent track record of high integrity;
  4. Should possess computer skills/applications relevant for the job.
  5. Excellent communication and interpersonal skills;
  6. Good time management.

Age Limit
The applicant must be in the age range of 45-55 years at the time of application.

Remuneration
The University offers an attractive package for the post in addition to benefits including free medical facilities for self and immediate family members and other fringe benefits.

Tenure of Appointment:
The University Secretary shall be appointed on contract for a period of five years, renewable based on satisfactory performance.

POSITION UNIVERSITY BURSAR
NUMBER OF VACANCIES 1 (ONE)
SALARY SCALE M3
DUTY STATION GULU, UGANDA
REPORTS TO VICE CHANCELLOR THROUGH THE UNIVERSITY SECRETARY

Job Summary:
To provide technical leadership and guidance in the management of the University financial resources in accordance with the National and University Council financial management rules and regulations.

Key Duties and Responsibilities:

  1. Carries out financial planning, prepares and controls the University budgets;
  2. Oversees the management of the University incomes, expenditures and stores through institution of clear policies and internal controls;
  3. Develops resources mobilization strategies, mobilizes resources and manages financial donations and grants to the University in liaison with the institutional growth and development Unit;
  4. Maintains a sound financial accounting system, record keeping and internal controls for the University;
  5. Advises the University Council and University Senior Management on sound financial management policies, rules and procedures;
  6. Manages the reconciliation of books of accounts and the production and presentation of the University final accounts and bank statements to the relevant authorities;
  7. Advises the University Secretary in answering audit queries and mandatory inquiries whenever necessary;
  8. Plans, supervises and evaluates the performance of staff in the Finance Department;
  9. Enforces adherence to financial policies, regulations and professional practices in all financial and accounting transactions.

Personal Specifications:
The candidate must be a Ugandan citizen with the following qualifications:

  1. A Master of Business Administration with accounting or Master of Science in Accounting and Finance from a recognized institution.
  2. A fully qualified professional accountant with ACCA, CPA, CIMA or equivalent professional accounting qualification obtained from a recognized Institution and accredited by Institute of Certified Public Accountants of Uganda (ICPAU).
  3. Member of a recognized Accounting body.
  4. A Bachelor of Business Administration, Bachelor of Commerce, or Bachelor of Science in Accounting and Finance.

Experience
A minimum of eight (8) years of working experience in a financial management position, five (5) of which must have been obtained the level of the Deputy University Bursar or equivalent level of experience from a reputable organisation.

Competencies

  1. Financial Management;
  2. Planning, Budgeting and Coordinating;
  3. Ability to communicate effectively, network and advise effectively both at individual and team level;
  4. Problem solving and Decision Making;
  5. Visionary leadership, enterprising and innovative with commitment to institutional growth and development, concern for quality, standards;
  6. Ethics and integrity;
  7. Self-motivated, enthusiastic and flexible enough in addressing different situations and handling financial concerns.
  8. Demonstrated experience in financial management, budgeting and accountability;
  9. Good time management.
  10. Should possess good computer skills, more especially in computerized accounting software.

Age Limit
The applicant must be in the age range of 45-55 years at the time of application.

Remuneration
The University offers an attractive package for the post in addition to benefits including free medical facilities for self and immediate family members and other fringe benefits.

Tenure of Appointment:
The University Bursar shall be appointed on contract for a period of five years, renewable based on satisfactory performance.

POSITION DEPUTY BURSAR
NUMBER OF VACANCIES 1 (ONE)
SALARY SCALE M4
DUTY STATION GULU, UGANDA
REPORTS TO UNIVERSITY BURSAR

Purpose of the Job
Responsible for all financial and fiscal management aspects of the University operations and provide coordination in administrative, business planning, accounting and budgeting efforts.

Key Duties and Responsibilities:

  1. Manages the financial system, ensuring maximum productivity to meet the University’s current and future needs;
  2. Responsible for the budgeting process of the University.
  3. Initiates continuous improvement of accounting and financial processes and the development of the team with the goal to achieve best practices and optimal output.
  4. Assists the University Bursar to develop and oversee the internal review functions to ensure that finance and operations controls and policies are complied with;
  5. Supervises the accounting and finance staff and provide for appropriate career building and professional development activities to ensure a climate of growth for all employees.
  6. Ensures that the team delivers the highest standard of departmental and cross departmental teamwork and customer service;
  7. Manages on-going banking relationships for maximum efficiency,
  8. Develops cash flow forecasting and maintaining long term cash forecast;
  9. Assists the University Bursar to prepare and present monthly, quarterly and annual financial reports with accompanying analysis of results;
  10. Responsible for financial management reporting for the entire university – assist the University Bursar to ensure financial management reporting tolls, annual business plan development and budgeting process.

Personal Specifications:
The candidate must be a Ugandan citizen with the following qualifications:

  1. A fully qualified professional accountant with ACCA or CPA.
  2. Member of a recognized Accounting body.
  3. A Bachelor of Business Administration, Bachelor of Commerce, or Bachelor of Science in Accounting and Finance.
  4. A Master of Business Administration with accounting or Master of Science in Accounting and Finance from a recognized institution will be an added advantage.

Experience
A minimum of six (6) years of working experience in a financial management position, three (3) of which must have been at a senior level in a reputable university or similar educational institution.

Competencies

  1. Financial Management;
  2. Planning, Budgeting and Coordinating;
  3. Ability to communicate effectively, network and advise effectively both at individual and team level;
  4. Problem solving and Decision Making;
  5. Visionary leadership, enterprising and innovative with commitment to institutional growth and development, concern for quality, standards;
  6. Ethics and integrity;
  7. Self-motivated, enthusiastic and flexible enough in addressing different situations and handling financial concerns.
  8. Demonstrated experience in financial management, budgeting and accountability;
  9. Good time management.
  10. Should possess good computer skills, more especially in computerized accounting software.

Age Limit
The applicant must be in the age range of 45-55 years at the time of application.

Remuneration
The University offers an attractive package for the post in addition to benefits including free medical facilities for self and immediate family members and other fringe benefits.

Tenure of Appointment:
The Deputy University Bursar shall be appointed on permanent terms upon successful completion of a probationary period of 6 (six) months.

POSITION DEPUTY ACADEMIC REGISTRAR
NUMBER OF VACANCIES 1 (ONE)
SALARY SCALE M4
DUTY STATION GULU, UGANDA
REPORTS TO ACADEMIC REGISTRAR

Job Purpose
To support the Academic Registrar in the administration and management of all academic matters of the University.

Key Duties and Responsibilities:

  1. Provides technical support in the development and implementation of University policies, rules and regulations in regard to students’ academic and administrative management;
  2. Supervises the receipt of students, academic records, evaluates and certifies all graduation applications to ensure adherence to the University rules, regulations and guidelines for a complete graduation process and ceremony.
  3. Coordinates the collection, recording, maintenance and reporting of student academic records within the University policies, rules, regulations and guidelines
  4. Participates in the admission of students to the University and submits student enrolment reports to the academic registrar.
  5. Supports the preparation and conduct of ceremonies relating to convocation and graduation of students;
  6. Participates in programmes and activities aimed at the professional growth and development of the academic staff of the University in liaison with the management of the faculties and academic departments;
  7. Initiates reviews aimed at developing appropriate recommendations for the implementation of appropriate technology to enhance service delivery to the students and other stakeholders;
  8. Liaises with the University Campuses and Departmental managers on matters relating to the administration of students’ education and training facilities and academic programmes and courses.
  9. Plans, supervises and evaluates the performance of Assistant Registrars in the University.

Personal Specifications:
The candidate must be a Ugandan citizen with the following qualifications:

  1. A Master’s Degree in Educational Management/Administration, Masters of Arts in Educational Management, Master’s Degree in Educational Policy and Management or Master’s Degree in any other Educational related field from a recognised institution;
  2. An Honours Bachelor’s Degree from a recognised institution.
  3. A PhD in Educational related field from a recognised institution will be an added advantage;

Experience
Should have a minimum of 6 (six) years of working experience as an Assistant Academic Registrar and above or related field in a recognised institution, 3 (three) of which must have been served at a senior level.

Competencies

  1. Demonstrate ability to apply specialized computer skills relevant to the post;
  2. Demonstrated ability to:
  3. Effective Communication, networking and problem solving skills;
  4. Enterprising and innovative with commitment to individual and institutional academic growth and development,
  5. Concern for quality, standards, ethics and integrity.
  6. Self-motivated, enthusiastic and flexible enough in addressing different situations and handling individual student’s cases/concerns.
  7. Demonstrated capacity in information and records management.

Age Limit
The applicant must be in the age range of 45-55 years at the time of application.

Remuneration
The University offers an attractive package for the post in addition to benefits including free medical facilities for self and immediate family members and other fringe benefits.

Tenure of Appointment:
The Deputy Academic Registrar shall be appointed on permanent terms upon successful completion of a probationary period of 6 (six) months.

Mode of Application

Applicants should submit six (6) hard copies of the application consisting of the following:

  1. Letter expressing interest in the job;
  2. A detailed and up to date curriculum vitae, signed and dated by the applicant;
  3. Certified copies of academic transcripts and certificates;
  4. Copies of letter of relevant appointments;
  5. Copies of the applicant’s Birth Certificate, National Identity Card or relevant pages of Passport;
  6. Names and addresses of three (3) referees who should be advised to send their reference letters under confidential cover to the following address,  

The University Secretary,
Gulu University,
P.O. Box 166, Gulu.
Email: us@gu.ac.ug

  1. Sealed applications with the position applied for indicated on the top right corner of the envelope should be addressed and submitted to:

The University Secretary,
Gulu University,
P.O. Box 166, Gulu.

Applications should reach the office of the University Secretary not later than 5:00 p.m. on Wednesday 05th December 2018.

Please Note:

  1. Incomplete applications and/or applications received after the closing date and time will not be considered.
  1. Only shortlisted candidates will be contacted.

 

 

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