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Job Vacancy at Zambia: Senior Provincial Project Coordinator

Senior Provincial Project Coordinator

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identify is at the heart of our mission and operations. We welcome as part of our staff and as partner’s people of all faiths and secular traditions who share our values and commitment to serving those in need. Since 2000 CRS Zambia has been implementing a number of programmes to support vulnerable communities in Zambian. Recent programming areas include: nutrition, agriculture, food security, HIV/AIDS, WASH, financial inclusion, and early child development.


Epidemic Control 90-90-90 (EpiC 3-90) supports the Ministry of Health (MOH) in targeted faith-based health facilities and selected GRZ institutions to achieve the UNAIDS Fast Track goals for epidemic control: 90% of all PLHIV know their status, 90% of those diagnosed receive sustained ART, 90% of all people receiving ART have viral suppression.

EpiC 3-90 supports comprehensive HIV/AIDS service delivery at supported health facilities while building capacity and systems for sustainability through a three-pronged approach: 1) Support health facilities improve their delivery of HIV prevention, treatment and laboratory services; 2) Improve key health system functions and structures needed to deliver quality HIV services; and 3) Health information is strategically collected and utilized to improve HIV service delivery. Through the course of the project, EpiC 3-90 will gradually decrease its involvement so that District and Provincial Health Offices (DHOs, PHOs) assume oversight of and technical assistance to supported facilities.

EpiC 3-90 is a consortium project of Churches Health Association of Zambia (CHAZ), Chreso Ministries and Catholic Relief Services (CRS). As a prime consortium member, CRS brings globally recognized expertise in grants management, health systems strengthening and sustainability, and top-notch HIV/AIDS service delivery.

Job Summary:

The Senior Provincial Project Coordinator (SPPC) in Southern Province will support and lead all EpiC 3-90 project’s activities in the Southern province of Zambia and he will be based in Choma. In collaboration with the clinical, operation and strategic information teams, the SPPC will provide guidance, and support to a wide range of program design and implementation issues for the EpiC 3-90 project at the provincial and district levels in line with the Catholic Relief Services (CRS) program quality principles and standards, donor guidelines, and best practices to advance the delivery of high-quality programming to the poor and vulnerable. The SPPC will monitor program implementation; will work with the Southern Provincial Health Office (SPHO), District Health Offices (DHOs) and provincial CDC focal person to ensure that the project implement activities that are efficient, sustainable and leading the project to achieving the HIV epidemic control; maintain relationships with project partners and key stakeholders; support health facilities in CDC required weekly, monthly and quarterly reporting. The SPCC will develop/utilize systems to track quality of program/activities being implemented, in collaboration with the Health System Strengthening and Continuous Quality Improvement Advisors. The primary function of this position is to coordinate all project activities in Southern Province and provide adequate support to all project supported health facilities, while maintaining a good partnership with all stakeholders in the region.

In addition to the above, the SPPC will also oversee the support to health facilities to develop and implement activities that provide high quality clinical services in community settings. The SPPC will work closely with the EpiC3-90 community and clinical teams in designing robust community response strategies including oversight, monitoring performance and guiding of Community Based Organizations designated to work with health facilities. The SPPC will support scale up of Integrated health services and community based DSD models including Community Posts for HTS, ART, PMTCT and assist in systems management. S/he will assist in capacity building, materials development and providing oversight on communication and community related clinical activities. S/he will work with the M&E team to analyze and utilize data timely for project improvements

Roles and Responsibilities:

The Senior Provincial Project Coordinator will:

  • Primarily be responsible for coordinating all project activities and implementation in the region, as well as representing, by delegation, the project at all PHO and DHOs’ meetings
  • Oversee the design of prevention program activities with community teams
  • Support the Clinical Lead and work with community teams to establish work plans with clear responsibilities, deliverables and timelines
  • Work closely with SPHO, DHO and local CDC focal staff to ensure good collaboration and smooth implementation of project activities
  • Implement strategies that lead to improving case identification, linkages and new enrollment on antiretroviral therapy, in close collaboration with the clinical/technical team at provincial and central level
  • Mentor health providers in the provision of
  • Mentor and supervise teams in provision of HIV care and treatment services ensuring sustained access to PMTCT, ART and increased uptake of pediatric ART in line with the national HIV guidelines and national targets, in the province
  • Work with the HSS/CQI team to ensure continuous quality improvement
  • Work with the central technical /clinical team to implement evidence-based activities, as well as innovations that support epidemic control in all supported health facilities
  • Assist all SP supported health facilities and community posts in MOH and CDC regular reporting, identify areas of project concern in the region and work with the program team to find viable solutions
  • Establish and maintain relationships with donors, peer organizations, research and other institutions at provincial level
  • Participate in forums in HIV care and treatment to collect and share best practices and promote CRS’ work
  • Contribute to capacity strengthening initiatives in EpiC 3-90 programming for staff and supported sites through learning and training strategies, conducting trainings, orientations, and mentoring and coaching of supported staff
  • Guide community teams implement activities and monitoring activities related to treatment
  • Identifying community-based initiatives to support community-based services to improve retention into care
  • Help the community team to establish strong community-facility linkages for all enrolled patients for prevention and treatment services.
  • Be part of the technical team consisting of EPIC3-90 Community, PMTCT, TB, Adult and Pediatric
  • Units to design strategies of expanding effective community HIV prevention and treatment interventions
  • Coordinate community follow ups and community ART dispensation/distribution with appropriate documentation
  • Oversee implementation of all DSD activities (from training of staff to implementation)
  • Facilitating as a trainer of trainers for DSD mentors and Health Care provider (lay and professional)
  • Collaborate with other partners on the ground who are involved in HIV community and Direct Service delivery Activities
  • Participate and support regular community meetings
  • Coordinate community trainings/orientations and activities for of task shifting/task sharing
  • Contribute to knowledge management and learning through collecting and analyzing program data, evaluating strategic projects, assisting with measuring program impact, capturing and sharing lessons learned and best practices, and research and internal reports.
  • Contribute to the development and implementation of agency-wide strategies, standards, tools, and best practices at provincial project level that effectively engage partners, donors and governments. Help ensure a cross-sectoral approach integrating gender protection mainstreaming.
  • Provide regular technical solutions/assistance (TA) to all project supported sites in the province, remotely and on-site, for strategic planning and application of program design, approved standards, best practices, partnership principles, tools, and M&E, leading to high-quality implementation.

Background, Experience & Requirements:

  • Education and Experience
  • Have a medical degree (Medical Doctor), preferably with an advanced degree in a public health or medically related field
  • Experience with antiretroviral therapy (ART) and understanding of current Zambia Consolidated Guidelines for Prevention and Treatment of HIV infection
  • Experience in HIV and AIDS programming at provincial level and providing technical assistance to partner organizations
  • Excellent analytical skills,
  • Five years’ relevant post-qualification experience, familiarity with USG procedures
  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure
  • Excellent communication, coaching and facilitation skills
  • Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks. STATA, SPSS and Epi-info, a plus

Personal Skills:

  • Excellent relationship management skills with ability to influence and get buy-in from people not under direct supervision and to work with individuals of diverse cultural backgrounds
  • Strong strategic, analytical, problem-solving and systems thinking skills with capacity to see the big picture and ability to make sound judgement
  • Strong written and oral communication skills
  • Strong presentation, facilitation, training, mentoring, and coaching skills
  • Proactive, resourceful and results-oriented

Required/Desired Foreign Language:

  • Proficiency in English and any Zambian local language

Travel Required:

  • 70% travel

Key Working Relationships:

Supervisory: Provincial Coordinator, District HIV Community Advisors and Clinical Mentors

Internal: Program Manager, SI/M&E Team, Clinical Lead Deputy Chief of Party -Technical & Operations, Chief of Party

External: GRZ agencies (PHO and DHOs), international and national non-governmental organizations

Agency-wide Competencies (for all CRS Staff):

  • These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfil his or her responsibilities and achieve the desired results:
  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning


  • This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Equal Opportunity Employer:

Note: By applying for this job, you understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, you understand that if you are a successful candidate, you will be subject to a comprehensive background check, and your personal/professional references will be asked to evaluate your behaviours related to the above safeguarding-related topics.

Applicant Instructions: Please email a cover letter, and curriculum vitae which should include three references to: Please include the position you are applying for in the subject line.

Only shortlisted candidates will be contacted for an interview

Application deadline
22 Jan 17:29
Email applications to

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