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Event Coordinator


Zambia’s energy sector has experienced tremendous growth in the last few years. However, it has not necessarily been resilient enough to adapt to the effects of climate change. Over the last years, there is an emerging consensus that a vibrant renewable energy sector and private sector involvement can be the engine for resiliency and adaptation to climate change. Developing and promoting the renewable energy and private sector involvement is therefore critical for energy growth and sustainable energy development in Zambia amid the looming climate change crisis.

With regional integration intensifying, tariff and non-tariff barriers to trade being gradually eliminated, opportunities for increased trade are being created. The renewable energy investment climate is becoming increasingly friendly to business as the Government continues to embark on comprehensive reforms geared towards macroeconomic stability and investment attraction to mitigate the impacts of climate change.

Renewable energy resources are becoming cost-competitive. They offer a way to reduce the net carbon intensity of the energy sector, improve energy security, and encourage economic development. Integrating renewables into the national energy mix will be important as future energy systems are optimized both on- and off-grid. So far, in terms of projects, 88MW of solar has been implemented through the private sector participation in the power sector and various renewable energy projects for wind, geothermal and mini hydro are under feasibility study. However, wider uptake of renewables requires addressing barriers to private sector participation and deploying innovative and targeted financial mechanisms.

Therefore, Government through the Ministry of Energy, with support from the World Wide Fund for Nature-Zambia Country Office (WWF-ZCO) wishes to host a Renewable Energy Investment Conference (REIC), under the theme “Unlocking the Energy Potential – Partnering to scale up renewable energy investment in Zambia for sustainable development”.

The REIC will be a key instrument of interface and partnership between the government policy makers and the private sector. The REIC will also act as a vehicle for empowering the Private Sector through advocacy, sharing business and market information and skills.

The event will be held from 11th to 13th November 2020. The event will have a maximum of 50 people attending physically, whilst other participants will be expected to join the forum virtually in view of the C-19 situation.

Objectives of Assignment

Under direct supervision of the Freshwater Project Officer responsible for renewable energy and overall guidance of the Joint Planning team (JPT) of the project, the Event Coordinator is responsible for coordinating all agreed logistical, administrative and media mobilization related functions necessary for the successful convening of the Renewable Energy Investment Conference.

Specific tasks of the event coordinator:

  • Based of approved participants list, secure all confirmations on behalf of the JPT by sending invitation letters and Save the date
  • Ensure selected venue is prepared including lunches and tea breaks and that a PA system is in place
  • Ensure venue branding is in place ad representative of all partners using approved branding materials such as backdrops, pop ups, tear drops
  • Ensure that exhibition booths are prepared, branded and allocated to all exhibitors with clear exhibition guidelines for participants
  • Secure an event moderator based on guidance of the Joint planning Team (JPT)
  • Secure ushers and ensure there is a clear sitting plan developed to be used by ushers during the conference
  • Facilitate participant registration, prepare name tags ahead of the meeting for confirmed participants.
  • Ensure information packs are prepared for all participants – folders, printed programmes, workshop materials
  • Facilitate the registration of all media attending the forum for coverage
  • Secure videographer to generate footage of the event
  • Mobilize forum rapporteurs and ensure proceedings of the forum are well captured under the supervision of the JPT
  • Participate in planning meetings with the JPT and provide weekly update meetings on logistical preparations for the REIC
  • Any other tasks related to forum activities delegated by the JPM.
  • Deliverables

The coordinator is expected to deliver the following deliverables:

  • Action Plan (in consultation with NPM) to be submitted within three business days after signing the contract

Event report and organized files Within five business days after completion of the event Organizational Setting:

  • During the contract period, the coordinator will work remotely and receive necessary support from the JPM.
  • The coordinator will be contracted by the project in accordance with the project procurement rules and regulations of WWF Zambia


  • Education: Graduate degree in Social Science or any other related areas.
  • Individuals of firms are both encouraged to apply.

Experience and competencies:

  • 3-5 years relevant work experience in successful coordinating National level events of a similar nature involving government and private sector partners. Experience in coordination high level events is an added advantage
  • Ability to liaise with government, donors and stakeholders in a professional and friendly manner
  • Excellent administration, organizational and time management skills
  • Excellent team work and participatory process skills
  • Flexible in working hours-ability to work evening and weekends if necessary
  • Ability to plan and prioritize work duties as well as work competently under pressure and tight deadliness
  • Excellent communication

Method of Application

To apply for this opportunity: Please send your EOI including a financial proposal to the email below:

Application deadline
8 Oct 15:45
Email applications to

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